Relevant for: Recruiters
How do I see analytics for a single job in Leapsome?
Go to 'Recruiting' > 'Jobs', open a job, and click the 'Analytics' tab. It shows pipeline, source, workload, and outcome metrics for that job only, based on the job's own evaluation process stages.
You see how the hiring for one role is going without leaving the job: how many candidates are active, where they wait, how many move on, where they come from, and how fast you hire. Use it in hiring syncs to spot where candidates get stuck, to check which sources bring candidates who progress, or to report time to hire for a role. The metrics are defined the same way as on the company-wide Recruiting dashboard.
What does each widget show?
Current pipeline
- 'Active candidates': candidates with an open application for this job.
- 'Aging applications': open applications without a stage change for 30 days or more.
- 'Applications by stage': how many applications are in each stage right now.
Flow through the stages
- 'Time in stage': how long applications spent in each stage.
- 'Stage conversion': the share of applications that moved from one stage to the next.
- 'Stage conversion (absolute)': the share of the starting group that reached each stage or a later one.
Sources
- 'Applications by source' and 'Applications by source and stage reached'. Applications without a source show as "No source".
Workload
- 'Interviews per interviewer' and 'Open openings per recruiter'.
Outcomes
- 'Time to hire': from application to accepted offer.
- 'Time to first response': from application to the first stage change or recruiter email.
- 'Offer acceptance rate': the share of sent offers that were accepted.
Most chart widgets show a short AI-generated insight below the chart that sums up what stands out. The widgets are fixed and can't be edited.
How are the numbers calculated?
- Durations: On 'Time to hire', 'Time in stage', and 'Time to first response', use 'Aggregation' to switch between median (default), average, minimum, and maximum. Your choice is kept for your browser session. Median values are close estimates.
- Date range: The tab has no date filter. Time-based metrics use all time, and the current pipeline widgets show the state right now.
- Conversion: Skipped stages count as reached, and progress is kept when an application moves back to an earlier stage. Rejected and withdrawn stages are exits, not steps.
- Changed processes: Stages from an older version of the evaluation process, e.g., renamed, archived, or moved stages, show under their stage category.
Why do some widgets show no data?
- "Data hidden": To protect privacy, 'Time to hire', 'Time to first response', and 'Offer acceptance rate' are hidden when fewer than five records are in the group.
- "Not enough data for this view": There isn't enough data yet, or your access doesn't cover the data.
- Empty tab: A job without applicant activity shows an empty state until candidates apply.
Who can see a job's analytics?
- The 'Analytics' tab shows to everyone who can view or manage candidates on the job, either all candidates or assigned ones through a hiring team role. The analytics dashboards permission isn't needed, so hiring managers also see it for their jobs.
- The data follows the viewer's candidate access.
- On confidential jobs, only hiring team members with access to confidential jobs see candidate-level data. This also applies to super admins.