The Recruiting dashboard and reporting

Relevant for: Recruiters

Where can I see recruiting reports across all jobs in Leapsome?

Go to 'Analytics' > 'Recruiting' and open the "Recruiting" dashboard. It shows pipeline, conversion, source, workload, and speed metrics for all jobs you can access. Use 'Filter' to narrow it down by timeframe, job, department, job location, or source.

Leapsome creates the Recruiting dashboard automatically when Recruiting is activated. Use it for weekly or monthly recruiting reviews, to compare conversion or time to hire between jobs, departments, or locations, and to check recruiter and interviewer workload. For daily work with candidates, use the pipeline in 'Recruiting' > 'Candidates' instead.

Table of Contents:

How do I use the Recruiting dashboard?
What does the dashboard show?
Where else do I find recruiting data?
Who can see the Recruiting dashboard?

How do I use the Recruiting dashboard?

1. Go to 'Analytics' > 'Recruiting'. The 'Recruiting analytics' page lists the "Recruiting" dashboard. Open it.
2. Click 'Filter' and set the 'Timeframe'. It's set to the current year by default. Optional: filter by 'Job', 'Department', 'Job location', or 'Source'. To reuse a filter combination, save it and pick it later under 'Saved'.
3. Read the AI-generated summary at the top. It highlights the main findings, and most widgets show their own short insight.
4. On duration widgets, change the 'Aggregation', e.g., from median to average.
5. To see the data behind a widget, click its '...' menu and choose 'Show data'. You can also choose 'Export as image' or 'Export as an Excel file'.

Note: Filters combine. If they exclude every job, the widgets show no data.

What does the dashboard show?

The dashboard has the same widgets as a job's 'Analytics' tab, plus 'Active applications per owner':

• Current pipeline: 'Active candidates', 'Aging applications', 'Applications by stage'
• Flow: 'Time in stage', 'Stage conversion', 'Stage conversion (absolute)'
• Sources: 'Applications by source', 'Applications by source and stage reached'
• Workload: 'Interviews per interviewer', 'Open openings per recruiter', 'Active applications per owner'
• Outcomes: 'Time to hire', 'Time to first response', 'Offer acceptance rate'

For what each widget means and how it's calculated, see Reading a job's analytics.

A few things work differently across jobs:

• Timeframe: The timeframe applies to conversion, source, and interview widgets. Pipeline and workload widgets always show the current state.
• Stages: Because jobs can use different evaluation processes, stage widgets group stages into five categories: Leads, Application review, Interviewing, Offer, and Hired. A job's 'Analytics' tab uses the job's own stages.
• Fixed widgets: The dashboard is read only. Widgets can't be added, edited, reordered, or deleted.

Where else do I find recruiting data?

• One job: Open the job and click its 'Analytics' tab.
• Daily pipeline: Go to 'Recruiting' > 'Candidates' and choose the 'Pipeline' view to see candidates per stage for each published job. To learn more, see The candidate list and candidate profile
• New hires: After you convert a candidate to an employee, they're part of your regular HR data, so HR dashboards and reports include them like anyone else.

Who can see the Recruiting dashboard?

• 'Recruiting' under 'Analytics' shows to everyone who can view or manage candidates, either all candidates or assigned ones through a hiring team role. The analytics dashboards permission isn't needed.
• To open a widget's data with 'Show data', you also need permission to view or manage analytics dashboards.
• The data follows the viewer's access. With assigned access, you only see jobs where you're on the hiring team. Confidential jobs only appear for hiring team members with access to confidential jobs, including super admins.
• To protect privacy, outcome metrics and stage details are hidden when a group has fewer than five records.