Relevant for: Hiring Managers
How do I request a new job opening as a hiring manager?
Go to 'Recruiting' > 'Jobs' > 'Openings', or open your job's 'Openings' tab, and click 'New job opening'. Fill in the details, select the job under 'Job profile', and click 'Submit for approval'. If no approval flow applies, the button reads 'Publish' instead.
An opening is the headcount you need to fill. Requesting it in Leapsome means the right people can approve it before hiring starts.
Table of Contents:
- How to request a new job opening
- Can hiring managers see and manage offers?
- How do I approve an offer or opening?
How to request a new job opening
- Go to 'Recruiting' > 'Jobs' > 'Openings', or open your job's 'Openings' tab, and click 'New job opening'.
- Fill in the details, e.g., the opening name, team, work location, employment type, target hire and start dates, role details, compensation range, and 'Responsible users'.
- If needed, turn on 'This job opening is a backfill' or 'Mark this opening as confidential'.
- Under 'Job profile', select the job. You can only choose jobs where your role allows you to create openings.
- Click 'Save draft' to finish later, or 'Submit for approval'. If no approval flow applies, click 'Publish'.
Once approved, the opening changes to 'Open'. If it's rejected, it goes back to 'Draft'. You can edit openings where you're a responsible user and openings linked to your jobs. To learn more, see Managing openings.
Can hiring managers see and manage offers?
By default, offer permissions are turned off for the Hiring Manager role. Without them, you don't see 'Offers' or the application's 'Offer' tab. You still see the 'Pending offer' stage in the pipeline.
An admin can give your role one of these permissions in 'Settings' > 'Employees' > 'Feature access matrix':
- 'View offers of assigned jobs': you can view offers for your jobs, but not change them.
- 'Manage offers for assigned jobs': you can create, edit, submit, and send offers for your jobs.
With manage access, you can submit a draft offer for approval. If an offer approval flow applies, the offer goes to 'Pending approval'. Otherwise, it goes straight to 'Ready to send'.
How do I approve an offer or opening?
Approval flows can name the job's Hiring Manager as an approver. This means you may be asked to approve offers or openings for your jobs, even if you don't have offer permissions.
- Open the approval notification, or go to the 'Approvals' tab in 'Your checklist' on the Home page.
- Review the offer and its approval history in 'Recruiting' > 'Offers'.
- Click 'Approve' or 'Reject'.
Approved offers move to 'Ready to send'. Rejected offers go back to 'Draft', and the person who created the offer is notified.